Organize Your Business and It Will Take Care of Itself
© 1999-2017 Elena Fawkner
Describe the top of your desk. No, not what's on it. The
What do you mean you can't see it?
If your desk is covered with so many piles you can't remember what's
there or where to find it, it's time to get organized. Here's
a sure-fire way
to tame the paper monster and take control of your time.
Label 31 suspension files from "1" to "31", one for every day of the
Now label another 12 from "January" to "December". File the daily files
at the front of a file cabinet drawer with the monthly files behind.
Next, prioritize every single piece of paper on your desk. Sort
them into piles.
The first is for truly urgent stuff. Be disciplined here.
Only include stuff that
MUST be done urgently or dire consequences will follow. The next
semi-urgent stuff. This is work that must be done within the
next week or so.
The third pile is for stuff that has to be done but can wait until
you get around
to it. Anything that doesn't fall within any of these three categories,
get rid of.
It's a waste of time.
Now, look at your urgent pile. Can you realistically accomplish
all of it
today? If not, divide it into piles, with as much as you can
get done in one
day in each pile. Now create a file in your word processor called
and then make a stack of file cover sheets. These should have
the file name at the top, and a two column table immediately below
rows filling the whole page. Fix a cover sheet to the top of
each file. In
the first column write the date you are going to action that file next.
second column write what that action is.
Next, enter the file in the Diary document in your word processor.
big capital letter for every letter of the alphabet and bookmark it
so you can
jump around easily. Enter the file name as it appears at the
top of the diary
sheet and the date it is diarised for, then place the file in the suspension
for that day of the month. Then do the same thing with all the
other files in
your urgent piles. Then go through the whole process again with
urgent files and finally with the non-urgent stuff. Anything
you're not going
to work on until a later month file in the suspension folder for the
is diarised for. Then when that month arrives place each file
in its respective
Now if you're still waiting on someone else when the file falls due,
follow them up on that day and then rediarise for further action.
gets back to you before the file falls due, you can find it by looking
diarised date in your Diary document. It's also a great system
all of your marketing activities. For example, just diarise when
ads fall due and you will never have to worry about missing a deadline
By using this system you will always have a clear desk and won't be
to do only what you feel like doing. Be disciplined about doing
stuff before you do anything else and you'll find your business will
take care of itself!
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Saturday, 27-May-2017 23:41:49 CDT